Power Player Time Management
David Rose’s Ten Time Secrets: Rather you’re an executive, salesperson, marketing expert, IT guru, finance manager, operations leader, customer service specialist, frontline employee, or rather your a mother, father, husband or wife; Power Player Time Management can immensely change your life for the better. Speaking of time, this is a 4-minute read that gives you the power to control time to achieve more in life and accomplish greater goals.
Okay, have you ever missed a meeting, ran late to a call, or woke up dazed and confused wondering what’s going on? Naturally, it is challenging to make transitions from one mindset to another throughout your day. Especially, as you bounce from one meeting to the next, to one-on-one calls, to group conference calls, to webinars, to video meetings, to your car to jump on your hands-free phone for chats while driving to more meetings, so you can then roll to happy hour networking events and fly off for outta-town tradeshows. Dizzy yet…!
Ever feel like you’re “on all the time?” Constantly on the go without any breaks. What does “24/7,” twenty-four hours a day, seven days a week really mean? Well, mathematically it means 10,080 minutes in a week. After all, there’s only…
1,440 minutes in a day
10,080 minutes in a week
43,800 minutes in a month
525,600 minutes in a year
The way we spend our time defines who we are.
All types of people around the world have asked me about time management quite often. They ask questions like, “how the hell do you do it, do so much and accomplish such lofty goals?” Their approach and the answers they mistakenly presume they are looking for to solve time management is why they are caught in an infinite loop like Bill Murray in the 1993 movie, Groundhog Day. You need an enlightened perspective to morph into a power player. Follow my advice and watch your trajectory soar in your business and personal life.
Traditional time management and “scheduling tools” are nice yet in the faster… faster… faster business landscape today, you need a master-edge to fathom the time-space continuum that has become your daily life. That’s why you can forget time management because Father Time bends the rules for no one. Take the power position and empower yourself to say NO to requests for your time. The ability to pick and choose what you do with your time sounds simple, yet too often we get caught up in the “everything is important mindset” and lose the ability to control our family time, work balance, friend time, and the all-important “me time.” These 4-quadrants of time too often are dictated by work overload. Sound familiar?
Here’s part of the coaching I give executives and leaders around the world;
David Rose’s Ten Secrets to Time Management
- Decide to be picky about what you choose to-do and what meetings, calls, and events to attend. Say NO politely and be proud. Feel how good it is to say NO to important events because you’ve chosen something even more important.
- Take a couple of weeks and analyze where you are spending your time. Make charts or graphs and really look at it. Data is key. Then pre-plan what percentages of time you want to spend with each category your life/work/play is associated with. This is real power player strategy. Most important, tie your major goals into this plan. Give more time to things that impact your goals the most. It isn’t rocket science, but this is a time management science.
- Delegate tasks and events to others when you can. Then get debriefs from your proxy and have them write detailed notes and or give you brief summaries. Pay attention to what next steps are involved and delegate those too if appropriate. This is leadership magic!
- Stick to using your electronic calendar for everything. Give your spouse access too. Use your calendar as a diary. Schedule everything, including drive times and time needed in between meetings. Definitely set ample reminders for scheduled items!
- Avoid regularly taking meetings before 9:00 AM your local time and reserve this time for yourself. Meditate, read, and listen to educational podcasts and videos. Workout and do things that prepare you for a powerful day. Also, be careful not to take too many tasks on in the evenings, as this is family time and time to relax.
- Get ready… Tear up your to-do list. Yes, tear up that damn thing despite the endorphin rush you get from checking off items accomplished! Your endorphin rush will adjust and come from seeing your scheduled events on your electronic calendar get accomplished. Trust me, it works!
- What about things that don’t necessarily fall into a scheduled event or meeting category, like a true to-do item? Well, no problem, just use your calendar’s to-do/task function. Better yet, schedule mock times for the to-dos and then if you don’t get them done, just reset the time when you can accomplish it.
- Caution with setting recurring events. Sure, picking up the kids from school or the mandatory Monday business meeting needs to be recurring. However, be cautious on who, why and what you set recurring meetings for. Giving away a recurring 1-hour meeting just once a month amounts to 12-hours a year. Meaning, you just gave up a half a day of your life or one and a half business days for this recurring event. Better to agree to set the time as you go and decide after each event if you actually need to recur the event.
- Advanced power technique; Use a Contact Record Management system (CRM), in conjunction with your calendar when you can. Then keep detailed debrief notes, contact details, personal notes, and next steps about the important people you meet with. This is a next-level advantage. Plus, when you use these notes to prepare for your next meeting with the people you previously met, you’ll be a rock star. People will wonder just “how the hell you can recall so much detail” and know all the names of their kids and their kid’s ages. Don’t give away your secret, and just take the accolades.
- Schedule yourself recurring calendar reviews on Monday mornings and Friday afternoons to look over the coming weeks ahead to be sure your happy with it and do a retrospective to see how you did during the week and decide how you feel and what you might do differently. This should take 5 to 10 minutes max, and is worth it.
Albert Einstein said, “Time is an illusion.” If you’re lucky with the illusion of time, then perhaps you’ll get more than the average life span of 41,359,464 minutes. Question is, what are you going to do with your time? Whatever the answer is, control the precious minutes you do have by using my 10 Secret Power Player Time Management techniques. The difference it makes controlling time instead of time controlling you makes all the difference in your life. Achieve a lot more and be happier in family, personal and business. GO, start now with these techniques and don’t waste any time!